Sussex Concepts CIC

Terms & Conditions



Setting up will occur from 7am to 10am and taking down from 4pm (different timings for other

events will be advised.)

The Kings Road Market will open for trading from 10am and will close at 4pm. Stalls should not setup or take down within this period without consent from the management (subject to fine of no

more than a day’s pitch fees)

Registered stallholders must be in attendance during the market trading times as advertised

Notification of non-attendance is required on market days via market numbers (07927 568319 or

07984 637841) to allow neighbouring stallholders to spread out and fill in gaps. No refunds/credits

will be given or considered on market days.

Copying the ideas and work of other stallholders may be in breach of creative copyright and is not in

the spirit of the market. Any grievances must be in writing and follow the grievance procedure as set

out below.

Raffle tickets may not be sold unless under prior arrangement and the appropriate HBC licence must

be held.

Products and produce with faults must be clearly labelled and sold as seconds.

No electricity or generators are available. Any generators brought must be low noise and have a PAT

certificate and be agreed with management prior to use. Generators are not normally permitted on

Kings Road, however should you need power please indicate on your application.

Traders who sell foodstuffs must comply with the requirements of the current Food Hygiene

Regulations and Food Safety Act.

All Traders are required to display their name and any business name on their stall. Street trading

consents must be clearly visible.

Smoking is not permitted behind any stalls.

Parking available in side streets around central St Leonards, all vehicles must be off site by 9.00am.

Sussex Concepts CIC usually secures the free use of Crystal Square car park during Kings Road



Acceptance and non-acceptance of applications will be at the sole discretion of Sussex Concepts CIC

and will be based on the information given by the applicant on their application; meeting the quality,

approved product, locality and availability.

The management reserves the right to reject applications and not enter into any correspondence or

otherwise explain the reasons for its decisions. All decisions made by management are final.

Site rental and stall positions are totally at the discretion of the market manager.

Stalls cannot be transferred, sublet, franchised or sold to any other person, nor can they be shared

without prior approval.

Fees & Insurance

Fees must be paid by due dates as per invoice and no more than 1 week before the event. Failure to

pay the stall fee on time is a breach of these regulations and future bookings may be cancelled and


Stallholders who pay by a cheque that is dishonoured will be charged an administration fee of £15.

Each Stallholder must hold, and provide evidence of the required level of public and product liability

insurance covering outside events.

Each Stallholder must complete and return the HBC street trading consent form and pay the

appropriate fee, trading consent fees are included in the stall fees (where applicable).

Dates booked and not attended will still be charged – Sussex Concepts CIC may take legal

proceedings where there is a large amount of unpaid fees.

Food stalls

Stallholders selling food products must send us a copy of their valid Food Hygiene Certificate and

local authority food registration documents and have a food hygiene rating of 3 or higher.

Failure to comply with health department standards and regulations may result in immediate closure

of stall and future stalls may only be reinstated once the management are satisfied all standards and

regulations have been adhered to.

 Stall Set-up and Equipment

Stallholders must provide their own covers/marquees and stall set-up which must be good in


The marketplace does not provide or hire out any stall equipment unless under prior arrangement,

they only provide site area.

All stall equipment including racks, tables, signage etc must be contained to the stall site boundaries.

Public access ways must be clear at all times.

Tents, covers and all stall equipment must be erected securely and weighted or secured at all times.

All equipment must in good repair and be operated in a safe manner.

Electrical equipment must be low voltage and have PAT certification. Gas appliances must have

current safety certificates and meet the requirements of the local authority.

The location of stalls will be determined by the management, whose decision is final.

Adverse Weather

Markets will operate in varying weather conditions and stallholders must be prepared for adverse


Stallholders may pack up their stall due to adverse weather conditions but may not move unless

permission is given by the management.

No refunds/credits are given for the cancellation of markets and/or reduced trading hours on market

days due to adverse weather conditions by the stallholder and/or the Management.

In the instance that the Management cancels a market date at any time, the management will make

every effort to reschedule the cancelled market and all fees paid for that market will be transferred

to the new date.

The management will not be held responsible for any loss, damage or injury whatsoever resulting

from adverse weather conditions.

 Occupational Health and Safety

Stallholders must drive within the market area at a safe speed that is no greater than 5 mph

Vehicles are not permitted to move within the market area 30 minutes prior and 15 minutes after

the markets advertised trading times.

In the interest of health, safety and hygiene, stallholders DOGS are not permitted on stalls that are

selling food.

Waste and Rubbish Removal

Stallholders are required to remove their own rubbish and waste from their immediate stall location.

Boxes & cartons must be removed from market area. Failure to do so may result in an imposed

charge, currently £25 per sack/item.

The waste bins provided at the markets are for the general public use only.

Stallholders are responsible for leaving their site and surrounding area clean, tidy and undamaged.

 General: Stallholders Code of Conduct and Responsibilities

Stallholders must respond co-operatively to any direction given by the management in relation to

the operation and occupation of their stall, equipment, goods and vehicle during operating times

and any direction of a security or safety nature.

Stallholders must not act in a verbally or physically abusive, dangerous, or disruptive manner and if

so it will not be tolerated and will result in immediate termination.

Stallholders must ensure that their activities do not endanger the safety or security of any people at

the Market.

Stallholders must not cause damage, make alterations or additions of any nature to, or carry out

works of any nature to market site property and that, if any damage is caused, the costs of any

repairs, making good or replacement are borne by the stallholder.

Stallholders must comply with all the terms contained in these regulations and must comply with

any changes to the market regulations, or any relevant local government and other statutory laws &


Stallholders must report to the management any incident or accident to any person or property that

involves loss or could be expected to give rise to a claim.

 Warranties & Representations of Stallholders

The management permits the stallholder to attend the market in reliance on the following

warranties and representations hereby made by the stallholder:

The stallholder is the owner of the approved products with full power and capacity to sell absolute

legal and beneficial ownership of the approved products to a third party without any encumbrance.

The stallholder is not in reliance on any representation or statement made by the management that

is not expressly contained in these regulations.

The stallholder is responsible for obtaining all relevant permits and permits required to operate the

stallholder’s business and all merchandise sold complies with all relevant safety and compliance

standards and retail laws currently in force;

The stallholder does not bring into the market any hazardous materials of substances; and

The stallholder will comply with all of the terms contained in these regulations and will comply with

any changes to the market regulations, or any relevant local government and other statutory laws

and regulations.

Without limiting the generality of these terms, the stallholder acknowledges and agrees the

management is not liable for any claim or loss suffered or incurred by the stallholder in relation to or

in connection with:

Theft or damage of approved products, equipment or goods under the control of the stallholder or

any other property of the stallholder at any time including times when the market is not trading;

Any failure by the stallholder to sell the approved products;

Any journey from or to the market;

Anything occurring off the market site, including anything that occurs at market;

Damage or injury to any property or person.

These limitation provisions are intended to replace any other terms, conditions, warranties and

representations implied by statue or otherwise and, accordingly, all such terms are excluded unless

the following applies. Certain legislation may imply warranties or conditions or impose obligations

on the Management which cannot be excluded, restricted or modified or cannot be excluded,

restricted or modified except to a limited extent. The limitation provisions are subject to these

statutory provisions. In particular, if the statutory provisions apply, the management’s liability is not

limited, in the case of any legislation that prevents any limitation the management’s liability or, if

the legislation does permit a limitation of liability, the managements liability is limited to the cost of

the management refunding the Stall Fee.

Stallholder Indemnity

Without limiting the generality of any other provision of these regulations, the stallholder hereby

indemnifies and holds the management harmless from and against all claims for Loss arising in

connection with or in relation to:

The Stallholder’s occupation of the market;

The sale or attempted sale of the approved products or any other products or services;

Any injury or harm suffered by the stallholder;

Any injury or harm caused to any property or suffered by any person as a direct or indirect

consequence, in whole or in part, of any act or omission by the stallholder;

Any loss of or damage to the stallholder’s property regardless of the cause of that loss or damage;

The death of any person of a consequence, in whole or in part, of any act or omission by the


Any breach of these regulations by the stallholder; or

Any legal costs on a full indemnity basis incurred by the management as a result of the stallholder’s

breach of these regulations.

Managements Representations

The managements consent to the stallholder to attend the market does not convey to the

stallholder any ongoing rights in relation to the market into the future and such approval can be

terminated by the management at any time in writing and without any period of notice. The

management reserves the right to undertake any of the following actions without notice:

Re-locate a stallholder to another stall space within the market.

Require the stallholder to remove from sale any goods or services offered by the stallholder which

are not approved products; or

Request that the stallholder undertake any reasonable measure which in the opinion of the

management will improve the safety of the stall or to raise the level presentation of the stall and its


Grievance Procedure

Should a grievance arise please raise this verbally with a member of management or Sussex

Concepts staff in the first instance. Should your grievance not be resolved to your satisfaction then

please put it in writing to Sussex Concepts within 14 days of the event, stating the nature of the

grievance and what you perceive to be a satisfactory outcome. We will then respond within 7

working days. Where a grievance cannot be resolved to your satisfaction, Sussex Concepts CIC’s

decision will be final. Failure to follow the above and simply bemoan to fellow

traders/management/outside sources such as press or other market companies may result in all

future markets and events being withdrawn for the trader, and any fees paid upfront will be forfeit.


The management reserves the right to withhold consent to a stallholder to occupy a stall at the

market, to remove or to have removed from the market, a stallholder who is in breach or does not

comply with the regulations, including where a stallholder:

Fails to pay their stall fee in a timely manner;

Fails to abide by the markets set up or pack up conditions;

Fails to abide by the market’s trading hours;

Fails to abide by the terms and conditions of the market’s rules and regulations;

Fails to limit the products offered for sale to approved;

Commits a criminal act at the market; or

Behaves in a manner that breaches the market’s Code of Conduct.

All traders, caterers, their contractors and employees (Traders) are subject to the rules and

regulations of Sussex Concepts CIC and by attending the Market are agreeing to be bound by these

rules and regulations.

Please confirm that you have read the above Terms and Conditions and agree to be bound by these

rules and regulations during the market/event as booked by ticking the box on the Booking Form.

Thank you.